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Candidate Privacy Notice

Introduction

At Elite Sourcing, we take your privacy seriously and are committed to protecting your personal information.

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This Candidate Privacy Notice explains how we collect, use, store and share your personal data throughout the recruitment process and in accordance with UK data protection legislation.

Who We Are

Elite Sourcing is an independent recruitment consultancy providing permanent and contract recruitment services to clients across a range of industries.

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For any questions relating to this notice or your personal data, please contact:

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Email: jodie@elite-sourcing.co.uk

What Information Do We Collect?

As part of our recruitment services, we may collect and process the following information:

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Personal Information

  • Name

  • Address

  • Telephone number

  • Email address

  • Date of birth (where required)

 

Employment Information

  • CV and employment history

  • Qualifications and certifications

  • Professional memberships

  • Salary and benefits information

  • Employment preferences and availability

 

Compliance Information

  • Right to work documentation

  • Passport or identification documents

  • Visa information (where applicable)

  • Proof of address

 

Recruitment Process Information

  • Interview notes

  • Screening information

  • Candidate assessments

  • References (where applicable)​

How We Collect Your Information

We may collect your information through:​

  • Direct applications

  • CV submissions

  • Job boards

  • LinkedIn and other professional networking platforms

  • Referrals

  • Conversations by telephone, email, video call or in person

  • Information provided by referees

  • Our website contact forms

How We Use Your Information

We process your personal information to:

  • Assess your suitability for employment opportunities

  • Match you with relevant vacancies

  • Contact you regarding current and future opportunities

  • Arrange interviews

  • Verify your identity and right to work

  • Obtain references where appropriate

  • Comply with legal and regulatory obligations

  • Maintain recruitment records

Our Legal Basis for Processing

We process your personal information under one or more of the following lawful bases:

  • Legitimate interests – to provide recruitment services and match candidates with suitable opportunities.

  • Contract – where processing is necessary before entering into or fulfilling an employment or recruitment-related contract.

  • Legal obligation – to comply with applicable employment and immigration legislation, including right to work requirements.

  • Consent – where we are legally required to obtain it for specific processing activities.

Sharing Your Information

Your personal information will only be shared with prospective employers with your knowledge and, where appropriate, your consent.

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We may also share information with trusted third-party providers who help us deliver our recruitment services, such as applicant tracking systems, compliance providers and professional advisers. We will only do so where appropriate safeguards are in place.

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We will never sell your personal information to third parties.

How Long We Keep Your Information

We will only retain your personal information for as long as necessary to provide our recruitment services, fulfil our legal obligations and maintain appropriate recruitment records.

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If we believe your skills and experience may be suitable for future opportunities, we may retain your information so we can contact you about relevant roles. We regularly review candidate records and securely delete or anonymise personal information that is no longer required.

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If you would like us to remove your information from our records, you can contact us at any time using the details below. Please note that, in some circumstances, we may need to retain certain information where required by law.

Automated Decision Making

Elite Sourcing does not use automated decision-making or profiling when assessing candidates. Every application and recruitment decision is reviewed by a real person.

Data Security

We take reasonable and appropriate measures to protect your personal information against unauthorised access, loss, misuse or disclosure.

We use trusted software providers and appropriate technical and organisational security measures to help protect your information.

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Access to candidate information is restricted to those who require it for legitimate recruitment purposes.

International Transfers

Some of the trusted software providers we use may process or store personal information outside the UK. Where this happens, we ensure appropriate safeguards are in place to protect your information in accordance with UK data protection legislation.

Your Rights

Under UK GDPR and data protection legislation, you have the right to:

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  • Request access to your personal information

  • Request correction of inaccurate information

  • Request deletion of your data

  • Restrict processing of your information

  • Object to processing in certain circumstances

  • Request transfer of your data where applicable

  • Withdraw consent at any time

Updating Your Information

We encourage candidates to keep their information up to date to ensure we can provide the most relevant opportunities and recruitment support.

Contact Us

If you have any questions regarding this Candidate Privacy Notice or wish to exercise any of your data protection rights, please contact:

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Elite Sourcing
Email: jodie@elite-sourcing.co.uk

Website: www.elite-sourcing.co.uk​

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If you remain dissatisfied with how your information has been handled, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.

Last Updated: September 2026

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